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Charter
Draft Revision
Date: January 8, 2003
Mission, Policy, and Operating Procedure
The mission of the
SWQC is to provide a forum for leadership and communication in promoting
continuous quality improvement among the various elements of the
community of soft wheat interests. The Soft Wheat Quality Council (SWQC)
will provide an organization structure to evaluate the quality of soft
wheat experimental lines and cultivars that may be grown in the
traditional growing regions of the United States.
The SWQC also will
establish other activities as requested by the membership. The SWQC
operates under the direction and supervision of the Wheat Quality
Council (WQC).
Objectives
- Encourage wide
participation by all members of the soft wheat industry.
- Determine,
through technical consulting expertise, the parameters which
adequately describe the performance characteristics which members
seek in new cultivars.
- Promote the
enhancement of soft wheat quality in new cultivars.
- Emphasize the
importance of communication across all sectors and to provide
resources for education on the continuous improvement of soft wheat
quality.
- Encourage the
organizations vital to soft wheat quality enhancement to continue to
make positive contributions through research and communications.
- Offer advice
and support for the U.S.D.A. - A.R.S. Soft Wheat Quality Laboratory
in Wooster, Ohio
Membership
- The membership
of the SWQC will consist of members of the WQC.
SWQC Technical Board
- The Technical
Board shall be the administrative unit responsible for managing the
functions of the council.
- The Technical
Board shall consist of three Officers elected from the membership.
- Officers of
the Technical Board shall consist of a chair, vice-chair, and
secretary.
- Each officer
serves one year in their office.
- Terms start
the day after the annual meeting of the SWQC.
- The vice-chair
replaces the chair at the conclusion of the chair’s term and the
secretary replaces the vice-chair at the conclusion of the
vice-chair’s term.
- Officers
(normally only the secretary) shall be elected annually at the
annual meeting of the SWQC by nomination and majority vote.
- Any eligible
member may be reelected after being out of office for one year.
- Vacancies that
occur during the term of office of the members of the Technical
Board shall be filled by nomination and majority vote of the
remaining members of the board and the WQC Executive Vice
President. The appointee will serve the remaining term of the
vacancy (up to three years).
- Exceptions to
the above may be granted if voted on by Technical Board or by
majority vote of the SWQC at the annual meeting.
Duties of the Technical Board
- The chair
shall be responsible to establish a meeting place and preside at all
meetings of the Technical Board and SWQC (selected elements of the
General Meeting WQC).
- The vice-chair
shall preside at meetings in absence of the chair and assume such
duties as may be assigned by the chair of the Technical Board.
- The secretary
shall be responsible for taking minutes of the Technical Board and
the SWQC meetings.
- The Technical
Board will direct the Executive Vice President of the WQC on
disbursement of allocated funds.
- The chair
shall be responsible for communicating budget needs to the Executive
Vice President.
- The Technical
Board is responsible for presenting budget updates to the general
membership at the annual meeting.
Compensation
- Technical
Board members shall serve without compensation.
Expenses
- Certain paid
expenses may be authorized for some technical board functions.
Quality Evaluation Committee of the SWQC
Committee Purpose
A technical
committee entitled “Quality Evaluation Committee” shall be established
and consist of the three Technical Board officers and key members
working on soft wheat. Those members should include, but are not
limited to:
- The research
leader of the USDA Soft Wheat Quality Laboratory, Wooster, OH.
- A grow out
coordinator who is a soft wheat breeder.
- Technical
collaborators from Soft Wheat Milling and Baking Laboratories.
- Collaborating
soft wheat breeders.
Evaluation and Responsibilities
- Establish
procedures and requirements for the annual grow out, handling,
evaluation and reporting of the experimental test line quality
evaluation program.
- Annual
approval of the samples submitted by soft wheat breeders.
- The milling of
the experimental and check samples.
- Distribution
of samples to collaborators (member companies willing to conduct
testing and baking evaluations on the samples prepared)
- Preparation of
a quality report.
Sample/Locations
- Each breeder
entity shall have the privilege of submitting two experimental test
lines and one check cultivar each
year for evaluation. If slots are available by some breeders not
submitting the full allotment, other breeders may submit more than
two up to a maximum of 20 samples annually.
Annual Meeting
- The annual
meeting of the SWQC shall coincide with the annual meeting of the
WQC. If for some reason the WQC annual meeting is not held, it
shall be the duty of the Technical Board chair to establish an
annual meeting time and place.
- The purpose of
the meeting shall be to discuss the results of the test line quality
testing program, elect board members and carry on other business as
required by the SWQC.
- Other meetings
determined to be necessary may be established by the Technical
Board.
Finances and Budget
- The finances
required to meet the operating expenses of the council shall be
designated by the Executive Board of the WQC.
- The budget
shall be presented for membership approval at the annual meeting.
Amendments
- Amendments to
the policy and operation procedure of the SWQC can be made by
majority vote of the council members present.
- The proposed
changes must be submitted in writing and must be in the hands of the
membership two weeks prior to voting on the change.
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